💇 Hair salonsExample · illustration
Clients miss appointments without telling you
Problem: A salon owner has 3–4 empty slots a week and writes reminders by hand in the evening, when she remembers.
Solution: A set of three messages (reminder the day before, no-show message, cancellation rule) saved as WhatsApp Business quick replies, plus a daily phone reminder. Optionally free online booking with automatic reminders.
Tools: ChatGPT or Gemini, WhatsApp Business, optionally Setmore / SimplyBook.me (free plan, check the limits)
Prompt to copy
You own a hair salon called [salon name] in [town]. Clients often forget their appointments. Write, in a friendly, informal tone:
1) a WhatsApp/SMS reminder for the day before (max 30 words) with placeholders [client name], [day] and [time], asking them to reply YES or let us know if they can't come;
2) a short message for a client who didn't show up (polite, no blame, max 40 words);
3) a short cancellation rule for Facebook and the till: cancel at least 24 hours ahead (max 50 words).
Expected result: Fewer forgotten appointments (not all of them) and a few minutes a night for reminders. Setup: 20–30 min.
🍽️ RestaurantsExample · illustration
Half an hour every morning posting the lunch menu
Problem: An inn writes 3 daily lunches by hand for Facebook, Instagram, the board outside and in English for cyclists.
Solution: One saved prompt that turns the list of dishes into all four versions at once and bans overblown phrases.
Tools: ChatGPT or Gemini, optionally Google Business Profile (updates)
Prompt to copy
You run a family inn called [name] in [town]. Today's lunches:
1) [dish 1] – €[price]
2) [dish 2] – €[price]
3) [dish 3] – €[price]
Served from [time] to [time].
Write: A) a Facebook post (max 50 words); B) an Instagram post (max 30 words) + 5 hashtags, 2 of them local; C) text for the board: only dishes and prices, max 6 lines; D) a short version for cyclists (max 25 words).
Use plain, everyday language. Avoid phrases like "culinary experience" or "treat your taste buds". Keep dish names exactly as written.
Expected result: Around 5–10 minutes each morning instead of half an hour (estimate). Setup: 10 min.
🔧 Auto repairExample · illustration
"Is my car ready?" up to 15 times a day
Problem: A garage with three people; the mechanic has to stop work to answer the phone.
Solution: 5 status messages (received, approval for extra work, waiting for parts, ready, away) as WhatsApp Business quick replies and a "we'll message you" rule.
Tools: WhatsApp Business, ChatGPT or Gemini, optionally Google Sheets for car statuses
Prompt to copy
You manage a small garage called [name] in [town]. Write 5 short messages for customers (SMS/WhatsApp, max 30 words, polite and clear), each with placeholders [name] and [vehicle]:
1) vehicle received, expected to be ready [day/time];
2) we found an extra fault, please approve: [description], price €[amount], reply YES or NO;
3) waiting for parts, new date [day];
4) vehicle is ready, collect by [time], amount €[amount];
5) an automatic reply for when we can't answer the phone.
No technical abbreviations.
Expected result: Fewer calls during work because customers get updates on their own (no promised number). Setup: 30 min.
🔨 TradespeopleExample · illustration
A quote takes an hour and clients wait a week
Problem: A tiler writes quotes in Word on Sundays and loses some clients to faster competitors.
Solution: Price list and totals in Google Sheets (formulas, the AI does no maths) and the quote text written by AI from short site notes.
Tools: Google Sheets, ChatGPT or Gemini, your existing Word template
Prompt to copy
You are a self-employed tiler from [town]. Turn my notes into a clear quote. Do not calculate anything yourself, use exactly these amounts.
Site visit notes: [description of work]
Items and amounts (from my spreadsheet):
[item – quantity – €amount]
Total excl. VAT: €[amount]
Materials: [included / not included]
Duration: [number] working days, start [date]
Write a short intro, a table of items with these amounts, what is not included, payment terms [terms], validity 15 days and a polite closing. Formal, no fluff.
Expected result: After a one-off price list setup (~1 hour), a quote takes 10–15 minutes (estimate) and goes out the same day.
🛍 ShopsExample · illustration
Few Google reviews despite happy customers
Problem: A shop selling local produce has 7 reviews; the owner finds it awkward to ask. They once offered a discount for a review.
Solution: The "Ask for reviews" link from Google Business Profile, a QR card at the till and ready-made sentences. No rewards for reviews, as that breaks Google's rules.
Tools: Google Business Profile, Canva (QR code), ChatGPT or Gemini
Prompt to copy
I run a small shop selling local produce called [shop name] in [town]. I want to ask happy customers for a Google review, with no rewards and no pressure. Write in a warm, friendly tone:
1) 3 versions of one sentence the shop assistant says at the till (max 15 words);
2) text for a small card with a QR code (headline max 6 words + 1 sentence);
3) a message for gift-box buyers (max 40 words) with the link [review link];
4) 3 replies to positive reviews and 1 to a critical review.
Do not mention discounts or rewards.
Expected result: Reviews grow gradually; we don't promise a number. Setup: 30–45 min.