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AI for restaurants and cafés: menus, posts and replies in minutes

In hospitality the same tasks come back every day: the daily menu, social posts, review replies and enquiries for private events. The prompts below help with all of them. Copy them into ChatGPT, Gemini or Copilot and replace the text in [square brackets].

10 prompts to copy

Tip: replace the text in [square brackets] with your own details. Read every AI answer before sending it and check numbers, names and dates.

1Daily menu description

Using these dishes, write an appealing description of today's menu at [restaurant name]: [soup, main course, side, dessert]. Price: [price] €. One short, mouth-watering sentence per dish, without exaggeration. At the end, add that the menu is available [hours].

2Weekly lunch menu post

Create a Facebook and Instagram post with the weekly lunch menu at [restaurant name] for the week of [date] to [date]. Dishes by day: [list]. Clear layout by day, a one-sentence intro and delivery or ordering details: [details].

3Menu translation for international guests

Translate this menu into [English, German, Italian]: [menu]. Keep the names of traditional local dishes in the original language and add a short explanation in brackets. Keep the prices unchanged.

4Reply to a negative review

You own [type of venue] [restaurant name] in [town]. A guest wrote this review: "[review]". Write a respectful reply of up to 80 words: thank them for the feedback, apologise for the specific problem, briefly say what you will change and invite them back. No excuses.

5Help with an allergen list

For the dish [dish name] we use these ingredients: [list of ingredients]. Help me flag which of the 14 main allergens under EU rules it might contain. Answer as a list. At the end, remind me to check the list against the actual product labels.

6Offer for a private event

Prepare an offer for [type of event, e.g. a birthday party] for [number] people on [date] at [restaurant name]. Menu: [menu] at [price] € per person. Drinks: [terms]. Add booking terms, the deposit and the deadline for confirming the number of guests. Tone: friendly and clear.

7Event post

Write a post for [event, e.g. a wine night with live music] at [restaurant name] on [date] at [time]. On offer: [menu or specials]. Reservations: [phone]. Up to 60 words and 5 hashtags, 2 of them local to [town].

8Answers to frequent questions

Write short answers to guests' frequent questions for [restaurant name]: opening hours [details], parking [details], vegetarian dishes [details], pets [details], card payments [details]. Each answer up to 25 words. I'll use them for my Google profile and in messages.

9Calculating quantities for ordering

For [number] portions of [dish name] I need these ingredients per portion: [ingredients with quantities]. Calculate the total quantities, round up to usual pack sizes and prepare a list for ordering from my supplier. Show the calculation clearly so I can check it.

10Instructions for a new waiter

Prepare one-page instructions for a new waiter's first day at [restaurant name]. Include: greeting guests, where everything is, how we take orders [method], the till [system], tipping rules [rules] and what to do if a guest complains. Plain language, bullet points.

2 simple automations

Write the daily menu once, publish it everywhere

Tools: ChatGPT + Canva + Meta Business Suite (all free) · about 15 minutes a day

In the morning, enter today's dishes into the “Daily menu description” prompt above in ChatGPT.
In Canva, create a daily menu template once (portrait post, 1080 × 1350). Every day you just change the text and save the image.
In Meta Business Suite, create a post, add the image and text and choose to publish on Facebook and Instagram at the same time.
Post the same text and image to your Google Business Profile as well (Add update), so guests see it on Google Maps.
If you know the menu in advance, you can schedule the whole week's posts in Meta Business Suite on Sunday.

Private event enquiries via a form

Tools: Google Forms + Gmail (free) · about 40 minutes

In Google Forms, create a form: name, phone, email, date, number of guests, type of event, special requests (allergies, vegetarians).
Turn on email notifications for new responses (Responses → three dots).
Add the form link to your website, Facebook and Google profile.
When an enquiry comes in, copy the details into the “Offer for a private event” prompt above and you'll have an offer in minutes.
In Gmail, save frequent replies as templates (Settings → Advanced → Templates) so you don't have to write them from scratch every time.

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Frequently asked questions

Can AI prepare official allergen labelling?

AI can help with a first pass, but you are responsible for the labelling being correct. Always check the product labels and the rules that apply to you.

Are AI menu translations good enough?

For most menus the translations are usable, but have someone who speaks the language well read them before printing, especially the dish names.

How much time will I save on posts?

That depends on how much you post today. The best way to find out is to time your posts for one week without AI and the next week with it.