Home › Tradespeople
Most tradespeople write quotes and messages in the evening, after a long day on site. The prompts below help you write them faster and more clearly. Copy them into ChatGPT, Gemini or Copilot, replace the text in [square brackets] and check the numbers.
Tip: replace the text in [square brackets] with your own details. Read every AI answer before sending it and check numbers, names and dates.
Prepare a clear quote for customer [name] for this job: [job description, e.g. replacing the electrical wiring in a bathroom]. Materials: [list with prices]. Labour: [hours] hours at [rate] €/hour. Add VAT at [rate]%, completion time [time], payment terms [terms] and how long the quote is valid. Format: a table and 3 sentences.
From my notes, write a tidy description of the work done for customer [name] to attach to the invoice: [notes, e.g. replaced valve, checked for leaks, cleaned filter]. Format: short bullet points in plain language. At the end, add a recommendation for [next inspection or maintenance].
I need to tell customer [name] that the job [job description] will be delayed by [how long] because of [reason, e.g. a late material delivery]. Write a polite, honest message of up to 60 words with the new expected date [date] and an offer to call me on [phone].
Write a polite reminder to customer [name] about invoice no. [number] dated [date] for [amount] €, which was due on [due date]. Include the payment details: [IBAN, reference]. Tone: friendly but clear. Up to 70 words. Also prepare a second, firmer version in case payment doesn't arrive within 14 days.
Write a Facebook or Instagram post with before-and-after photos of this job: [job description, e.g. restoring wooden stairs in a house]. Location: [town]. Duration: [duration]. Up to 60 words, one practical tip for homeowners and a call to get in touch on [phone]. Don't mention the customer's name.
A customer wants [job description]. Write 7 questions I can send them before the site visit so I arrive prepared (measurements, condition, access, photos, preferred deadline, budget ...). Simple questions that work by SMS or email.
Write short maintenance instructions after [job description, e.g. installing a heat pump or varnishing a parquet floor] that I can hand to the customer. 5 to 7 bullet points, plain language, with a recommendation for when to call me again on [phone].
I received an enquiry for [job description] that I can't take on because [reason, e.g. I'm fully booked until [month]]. Write a polite reply of up to 50 words that doesn't turn the customer away for good. Offer [another date or a recommendation].
Write a description for the Google Business Profile of [business name], [trade] in [town] and the surrounding area. Services: [list]. What makes us different: [e.g. experience, warranty, quick response]. Up to 750 characters, natural and without exaggerated claims. Include the words customers type into Google, e.g. [trade] [town].
Here are my jobs for this week: [list of jobs with locations, expected duration and deadlines]. Create a Monday-to-Friday schedule with as little driving between locations as possible that meets the deadlines. Warn me if something doesn't fit.
Sign up for the free newsletter and get our free PDF with 25 AI prompts straight away.
Free. Unsubscribe in one click. No spam. The newsletter is currently written in Slovenian. Privacy
AI can add up the line items and prepare a clear quote, but you set the prices, hours and materials. Always check the totals.
No. You keep issuing invoices in your invoicing software or through your accountant. AI helps you with texts, descriptions and messages.
Don't enter sensitive data in prompts, such as national ID numbers, card numbers or health information. You can replace the customer's name with [name] and add it only in the final text.